As an employee with an executive position in your company, you are especially required to be professional in all of your communications. This includes your conduct in resigning from your job. If you find yourself in that situation, the next course of action is to write a formal executive resignation letter to the chairman of your company’s board of directors. This can help show that you are leaving your position in goodwill and guard against any bridges being burned.
Format and Content
The most professional and cordial executive resignation letter format utilizes a formal writing style. It should contain the effective date of resignation, with a brief explanation if desired, contact information, and plans to transfer responsibility if applicable. Represent yourself as a top executive on your professional letterhead, making sure to type properly. Although you have been in a powerful position it is still nice to express your regrets and appreciation, and it is usually a good idea to send a copy of this letter to the human resources department so they can put it in your permanent file..
In your position you have probably not had to write many resignation letters and your skills might be a little rusty. This executive resignation letter sample from a top company executive has some ideas you can follow. He clearly communicates that he is leaving his position due to personal reasons. He formally and simply states his intentions and the effective date of his resignation. He also expresses his regrets and gives contact details where he can be reached.
123 Broadway Street
Columbus, OH 43266
George G. Caldwell
123 Main Street
Columbus, OH 43266
July 1, 2014
Dear Mr. Caldwell,
This letter is to inform you of my upcoming resignation from my position as executive director at Smith Communications. I am resigning due to personal reasons, and the effective date of my resignation will be July 15, 2014, so please accept this letter as my official two weeks’ notice. I truly regret any inconvenience this may cause to you or Smith Communications and wish to do all in my power to make this transition go smoothly.
During my final two weeks at Smith Communications, I will be pleased to either transfer responsibility where appropriate, or train a replacement for my position. I will also personally notify the rest of the team of my intentions. If any further discussion is needed in regards to these points, please call me at (555)555-5555 or email me at [email] I look forward to hearing from you.
I am grateful for the valuable experience and opportunities I have gained during my time at Smith Communications and feel confident that they will help me to achieve success in all of my future endeavors. I wish you, the rest of the staff and Smith Communications every success and hope that our paths may cross again some day. Thank you for your understanding in this matter.
William G. Jones