When you need to resign from a job, one of the first things that you will need to do is compose a formal employee resignation letter to your employers. This is important because you not only want to have your intentions officially on file with the company, but you also want to facilitate continued goodwill between you and your employers. Even if conditions are poor when you leave a job, it is wise to be as polite and cordial as possible in order to get a good reference.
Format and Content
A professional and businesslike employee resignation letter format includes a brief description of your intentions, the time frame of your resignation, and a cordial expression of your regrets. You may also wish to include your valid contact information where you can be reached in case of questions. Give appropriate greetings and thanks. You should send a copy of your letter to your immediate supervisor as well as any other important managers so that it can reach all the appropriate people.
As a loyal employee trying to compose your own letter, reading an employee resignation letter sample can help you choose just the right words to say. This letter is from an assistant who is ready to take a different path in her career. She gives her two weeks’ notice, a brief summary of her intentions, and also remembers to provide some contact information. She is gracious in communicating her message, yet formal and concise.
123 Bluebird Lane
Columbus, OH 43266
Larry G. Edwards
123 Red Rock Road
Columbus, OH 43266
November 1, 2014
Dear Mr. Edwards,
This letter is to regretfully inform you of my upcoming resignation from my position at Smith Communications due to my acceptance of another offer that will better help me reach my career goals. Please let this letter serve as my two weeks’ notice. I hope that my faithful service over the past few years speaks for itself as far as my integrity with the company. I wish you and all of Smith Communications the very best.
My resignation will come into effect two weeks from today, November 15, 2014. Between now and then, I will strive to finish my current project and train my replacement to the best of my ability. I will put forth every effort to help make this a smooth and easy transition for all parties involved.
If you have any questions, please feel free to contact me. My telephone number is (555)555-5555 and my email address is [email] I will answer all messages as soon as possible and look forward to hearing from you.
I am grateful for the many positive opportunities I have experienced as a result of working at Smith Communications and will miss my team members, though I look forward to the next stage of my career. Thank you for your understanding in this matter.
Mattie M. Bishop