Denied Application Letter

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Notifying applicants they will not be considered for a position is an unpleasant but necessary part of the hiring process. How managers handle this task says a lot about the way they treat their employees and their customers. The denied application letter notifies an applicant he or she will not be considered for the position. Crafting a letter that is courteous, to the point and professional is vital for maintaining a reputation as an employer that cares about people.

Format and Content

The content of the letter should be limited to necessary information. Lessen the sting of the rejection by focusing on company reasons for the denial instead of the personal qualifications of the applicant.Personalize the letter with the applicant’s name and address. The denied application letter format begins by acknowledging receipt of the application followed by the reason for the rejection. Close the letter on a positive note. Keep the tone of the letter respectful. You can invite the applicant to apply for future openings, but only if you believe he or she is a good fit for your organization.

Sample

This denied application letter sampleis for an applicant whose application was received after the company’s deadline. The hiring manager is polite and gets straight to the point in the opening paragraph. The applicant’s skills and experience are highly desirable, soshe is encouraged to apply again.The letter protects the feelings of the applicant by focusing on the missed deadline and by positive comments regarding her qualifications.