The format of an appeal letter is basic and straightforward, no matter what situation it pertains to. The following tips and sample letter will help make the task one that isn’t so challenging.
1. State the subject of concern. In your introduction paragraph, state the reason you are writing and how it affects you directly. This should be a brief summary of what you will include in the body of your appeal letter.
2. Expand on the details. In the following paragraphs of your letter, review the nature of the issue, state all facts and call attention to your concerns by using a bulleted format. You want to challenge the current decision, but in a way that is not threatening. Avoid becoming emotional in your letter. Clearly state your case concerning why you believe the decision should be revised or reconsidered.
3. Close by summarizing your position on the decision. Briefly ask the recipient to review the facts that you have presented, and explain that you would appreciate them giving the decision a second thought.
Avoid making any accusing or derogatory remarks about the person or group that made the original decision.
Sample appeal letter
City, State, Zip
Dear (Mr./Mrs./Ms.) followed by last name, or department (such as in claims review department if corresponding with an insurance company)
In your introductory paragraph, summarize briefly why you are writing. Include your name in your first sentence.
The main body of your appeal letter should clearly explain why you disagree with the decision, and include any details or facts that back up your reasons for disagreeing. If there was erroneous information that the original decision was based upon, state that in your letter. Clearly state your position and why you feel that the decision should be reconsidered. Never display emotion, and avoid pointing fingers at anyone involved in the original decision.
Close by urging the recipient to reconsider the decision, and offer to supply further information if necessary. Thank them for their time and consideration.
Sign your appeal letter by hand directly above your typed signature. Proofread your work to ensure that all information and details are correct, and that there are no spelling or grammar errors. By writing your appeal letter in the correct manner, you may get the results you want. A convincing letter with details that back up your feelings on the situation may result in a review of the original decision.