Unit Secretary Responsibilities and Duties

Provide all-purpose administrative assistance to Administrator and Clinical Manager through performing different clerical and secretarial duties using Dialysis terminology plus FMC procedures knowledge.

Evaluate attendance as well as PTO records, absence leaves plus FMLA procedures as well as files.

Initiate forms needed for salary actions along with varied personnel HRIS record modifications.

Coordinate and conduct payroll development function.

Maintain entire unit’s payroll records.

Prepare different reports to include not restrict to monthly insurance reports for Corporate Office plus yearly employee data sheet along with employees by position monthly listing.

Establish and maintain all filing systems inclusive of patients as well as employees’ census records.

Prepare purchase orders utilizing suitable software and maintain inventory.

Provide receptionist as well as secretarial services internally for department.

Support efficiently all unit operation through ordering equipment, supplies and services.

Develop close relation with patients, physicians and staff in diplomatic, cooperative and professional manner.

Conduct different clerical, communications as well as coordinate functions to ensure plus assist smooth patient care processes along with unit operations.

Contribute to ensure effectual communication with callers, visitors, staff and physicians from varied departments as appropriate.

Respond and screen all unit incoming phone calls to departments.

Ensure to respond to inquiries and refer to suitable staff member.