If you have spent any length of time at your current job, you may be on great, friendly terms with your boss and coworkers. Resigning for personal, career or health reasons may be tough. If this describes your situation, you may wish to write a professional yet friendly resignation letter to send in to your boss. This is a great way to demonstrate your goodwill toward your employers and assure them of your wishes of success, as well as to avoid burning any bridges in the professional world.
Format and Content
Like any other business letter, you should write it formally on your official letterhead. However, you can be friendly and upbeat while still maintaining a professional manner. A great formal yet friendly resignation letter format conveys your basic details regarding the resignation, such as your reasons for leaving and the date it will take effect. Next, if you have any important details about the job in general, such as transfer of responsibilities, be sure to include those along with your current contact information for follow-up. Use your discretion as far as sending copies to other authorities outside of your immediate supervisor according to the situation.
Trying to walk the line between stiff and too-formal or overly familiar and informal can be tough when you are already stressed about a job situation. Here is a friendly resignation letter sample that may be able to help you get started on your own. This employee regrets leaving a great work environment, but makes sure to send this friendly letter to let his employers know that he is grateful to them and will miss them.
123 Broadway Street
Columbus, OH 43266
Arlene J. Peters
213 Main Street
Columbus, OH 43266
December 1, 2014
Dear Ms. Peters,
This letter is to sadly inform you of my upcoming resignation from my position as assistant manager at Smith Communications. I am resigning due to personal reasons and my last day of work will be December 15, 2014, so please accept this letter as my two weeks’ notice of resignation. I will be sad to leave you and all the rest of the team members behind, but hope that my future endeavors will go well. Thanks for your cooperation, your patience and all you have done for me over the past several years.
During my last two weeks at work, I would be delighted to assist in transferring responsibilities to another employee, or train a replacement to take over my duties. If this is something that you would like to discuss with me further, please do not hesitate to contact me by phone at (555)555-5555 or by email at [email] I look forward to hearing from you and hope that we may be able to stay in contact on friendly terms always.
Working at Smith Communications has been an excellent experience for me that I will never forget. I will always appreciate all of the valuable opportunities and experience I have earned in my time at Smith Communications and am filled with regret over my resignation. Thank you for your understanding.
John P. Lewis