Sample Voluntary Resignation Letter from Employer

Posted in Resignation Letters

Although you may usually be the one in charge of hiring and firing, if you have decided to voluntarily resign from your job as a manager you too will have to go through the proper process. One of the first things you will need to do is to write a voluntary resignation letter from employer. This is a professional and courteous way to confirm your resignation from the company. Below you will find some good strategies for ensuring an effective letter to communicate your plans.

Format and Content

To help your letter turn out looking professional and polished, try following these strategies. A good voluntary resignation letter from employer format will address your superior, or the manager of the Human Resources department. Keep the letter short and sweet with only the facts included, starting with the effective resignation date. Feel free to make a recommendation for someone to take over your position at the company and leave a number where you can be reached. Type properly and sincerely throughout. Sign off formally with gratitude before sending in a copy to HR.


Here is a voluntary resignation letter from employer sample in which the manager of a mid-sized firm is quitting his position. This formal letter confirms the date with his company and encourages continued contact. He writes in a formal and concise style, but with sincerity, courtesy and gratitude for the job opportunity.

Darian M. Jones
123 Broadway Street
Suite 1
Columbus, OH 43266
Tel: (555)555-5555


Darcy G. Baker
Manager, HR
Smith Communications
123 Main Street
Suite B
Columbus, OH 43266

February 1, 2014

Dear Ms. Baker,

I am just writing to confirm my impending resignation from my position as manager of Smith Communications. As you know, I recently decided to voluntarily step down from the position. My last day will be February 15, 2014, so is my official two weeks’ notice. I appreciate your patience and cooperation with me during this time of uprooting from Smith Communications.

During my last two weeks at the office, I will of course strive to minimize any inconvenience caused to you by my resignation by working as hard as always. You may know that I am also planning to train the assistant manager to take over my duties. I would be more than happy to open further dialogue with you regarding this matter. If you are interested, please contact me at your convenience via phone at (555)555-5555 or email at [email]

Managing Smith Communications has been an unforgettable part of my life. I am very grateful for the excellent experience I was able to earn at this job and will miss everyone there. I wish Smith Communications continued success and know that you will understand.
Yours sincerely,

Darian Jones

Darian M. Jones
Smith Communications

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