Sample Thoughtful Resignation Letter

Posted in Resignation Letters

If you must resign from your job for some reason, it may make you a little sad if it was a job you enjoyed. One nice thing you could do for your employers to show your appreciation in a professional way is to write a thoughtful resignation letter. This is a formally courteous way to confirm your resignation for the human resources department and demonstrate your good will. You want your letter to convey your sincerity but also seem polished and businesslike, so read on for some good strategies to help you accomplish this task.

Format and Content

To make a thoughtful resignation letter format look professional as well, try following these strategies. The first thing you should do is confirm your resignation, and the effective date. Let your employers know where they can contact you if they have any questions or concerns, and make note of your plans to facilitate a low-stress resignation. In your closing paragraph, you can say thanks for the job experience and let your employers know just how much they mean to you. You can write thoughtfully and sincerely while still being dignified and concise if you put a little effort into it.


Letting your thoughtfulness show in the letter while still remaining professional does not have to be difficult if you follow the style of this thoughtful resignation letter sample from a receptionist who is quitting her job to go back to school. She uses this letter to express her gratitude to her employers and confirm the date of her resignation, knowing that it will go into her permanent file.

Heather D. Baker
123 Broadway Street
Suite 1
Columbus, OH 43266
Tel: (555)555-5555


Christina B. Parks
Manager, HR
Smith Communications
123 Main Street
Suite B
Columbus, OH 43266

January 1, 2014

Dear Ms. Parks,

As you may know, I have recently decided on a career and will be going back to school. Unfortunately, my new class schedule will not allow me to keep my receptionist job, so my resignation will come into effect January 15, 2014. Therefore, this is to be my official two weeks’ notice of resignation from Smith Communications. I am thankful for your understanding at this time and hope that this does not cause any problems.

I would be happy to assist in training a replacement to take over my duties if needed. If you wish to discuss this matter further, please contact me at your convenience via phone at (555)555-5555 or via email at [email] I hope I can look forward to hearing from you as I feel that it would only be right for me to help make this transition as easy as possible for all parties involved.

Working at Smith Communications has been a good experience for me that I am very grateful for. I will always look back fondly on my time there and am sure to settle into my next position well due to the valuable experience I gained. I wish everyone at Smith Communications the very best and appreciate your patience and cooperation more than words can express.

Yours sincerely,

Heather Baker

Heather D. Baker
Smith Communications

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