If you have had one of your employees recently hand in their resignation, you may feel that it is proper to send a response. Whether this was a beloved, trustworthy employee or not, sending a formal response to resignation letter is the proper thing to do as a business professional in a position of authority and will show that you hold goodwill toward him or her. Here is a guide to sending a gracious, professional response to your former employee in this special situation.
Format and Content
Begin on the company’s official letterhead for the most formal response to resignation letter format. After greeting the employee, include a statement of your acceptance of the resignation, your contact details, and a paragraph devoted to thanking him or her for all the hard work and cooperation. If the employee is someone who would be welcomed back at your company any time, you should express this as well. Sign and date the letter in the appropriate sections and be sure to write formally with proper spelling and grammar in order to have a professional, polished look.
If you are trying to come up with a good way to respond to your former employee, seeing a response to resignation letter sample from a manager will be able to help. He knows he has lost a good employee and wishes to send his acknowledgements in a proper way. He expresses his sentiments in a formal yet heartfelt way and offers a good reference as a thank you for the hard work.
123 Main Street
Columbus, OH 42366
Annah H. Gutierrez
123 Broadway Street
Columbus, OH 43266
September 1, 2014
Dear Ms. Gutierrez,
We have received your resignation letter dated August 28, 2014. I wished to personally inform you that we have accepted your resignation and wish you luck in your future endeavors. Although it is a great loss to Smith Communications to no longer have an employee like you, we hope that you are able to achieve success elsewhere. I will personally ensure that you receive all of your belongings as well as your last paycheck.
If there is anything else that you need from me, I encourage you to contact me at your convenience either by telephone at (555)555-5555 or email at [email] Please do not hesitate to contact either myself or my assistant if you have any questions or concerns. I am willing to provide you with an excellent reference if needed and look forward to hearing from you again.
We hope that your journey with Smith Communities has been productive and satisfying for you as well as providing great work experience in the business world. Our whole team appreciates the work you have done and would be pleased to welcome you back to Smith Communications one day if you ever wish to return. We would also be pleased to remain in professional association with you. Thank you for your correspondence.
Michael J. Boxer