In all of the preparations you have made to leave your job, whether for a new job or for personal or health reasons, it is understandable that you may have forgotten to write your formal letter of resignation amid the chaos. However, you should still do so as quickly as possible. While there is still time, send in a last minute resignation letter to your employers so that they will have it on record. Here is a guide to writing your letter professionally and gracefully even under the circumstances.
Format and Content
Even though your letter is going to be a bit late, there is no reason that it should look rushed and thrown-together. Write on your business letterhead with proper grammar and spelling. A formal and professional-looking last minute resignation letter format should open with a polite statement of your intentions and a sincere apology for the short notice, contact and work-related details, and end by graciously saying thanks for the job. You should put down the date and your signature the way you would in any other formal business letter and start printing out copies for both your boss and the manager of Human Resources.
Since you are in such a hurry to leave your job at the last second, you probably have not put too much thought into how to write this letter. Here is an example to give you some ideas of how it should look. This last minute resignation letter sample is from an employee who is getting ready to switch jobs, but forgot to send the letter in until now. He apologizes for the short notice and gives his contact details in case anyone at the office needs to get in touch with him for important work-related matters.
123 Broadway Street
Columbus, OH 43266
Sarah E. Peters
132 Main Street
Columbus, OH 43266
March 1, 2014
Dear Ms. Peters,
I am just writing this letter to inform you of my resignation from my position at Smith Communications. I have recently accepted a new position at another company, and amidst the shuffle did not write this letter as early as I intended. My last day at Smith Communications will be March 8, 2014, so please accept this letter as my one weeks’ notice of resignation. I am deeply sorry for any inconvenience that this short notice may cause to anyone at Smith Communications and hope that you can understand.
During my last week, I do plan to work as hard as ever to ensure that no projects are left unfinished. I am also willing to help select a replacement if needed. If you would like to discuss this with me further, please call me at (555)555-5555 or email me at [email] I look forward to hearing from you.
I am grateful for all of the valuable experience I have earned while working at Smith Communications and feel confident that it will be a big asset to my future endeavors. I wish everyone at Smith Communications the best in success and hope that perhaps our paths may cross again at some time. Thank you for your patience and cooperation with me at this time.
Jacob B. Horner