If you are currently serving as an intern but are overwhelmed with the demands of your studies, you may be evaluating your situation and making a decision to resign from the internship in order to have more time. If this sounds like your situation, one of the first things you will want to do is write a formal internship resignation letter to your boss. This is a great way to show that you are a professional, and serious about your career. It can also demonstrate that you hold good will toward the company and increase your chances of getting a good reference.
Format and Content
There are a few strategies that can help you come up with a great internship resignation letter format that will ensure your employers take you seriously. If you do not yet have a personal business letterhead, consider getting one. Write down only the facts in order to keep the letter short and concise, starting with the details regarding the resignation. Add in your telephone number and email address, and wrap it up with a nice thank you for the experience you have earned as an intern. You, your boss, and the manager of the human resources department should all get copies for your records.
As someone just starting out in the business world, you probably have not had to write many resignation letters before. If you are trying to come up with the right words to say in your letter, this internship resignation letter sample may be helpful. This intern is pursuing more education and therefore will not have time for office work. He writes this formal letter to alert his boss of the situation with reasonable advance notice so that a new intern can be selected.
132 Broadway Street
Columbus, OH 43266
Megan G. Smith
123 Main Street
Columbus, OH 43266
November 1, 2014
Dear Ms. Smith,
I am writing this letter to inform you of my resignation from my internship with Smith Communications. I have appreciated my time there but I am more aggressively pursuing higher education, so I will not have time to perform my office duties with the same amount of focus. My last day as an intern will be November 15, 2014, so I hope that you will accept this letter as my official two weeks’ notice of resignation from the internship. I appreciate your patience and cooperation with me during this time.
Although I know that this decision is in the best interest of all parties involved, I sincerely hope that no inconvenience is caused to Smith Communications by my resignation. If there is anything I can do, please do not hesitate to contact me. My telephone number is (555)555-5555 and my email address remains [email] I look forward to hearing from you.
I am grateful to Smith Communications and all of the wonderful staff for guiding me and helping me earn so much valuable experience. I feel confident that the experience I gained will continue to serve me well in all that I do. I wish everyone at Smith Communications every success and hope that our paths may cross again at some time. Thank you for your understanding.
Aaron P. Haynes