When you are resigning from your job, you should strive to do so in as graceful a manner as possible. This means being polite and formal as you go through the process, assuring your employers that you hold goodwill toward them, and avoiding burning any bridges. An excellent way to do this is by writing a professional yet graceful resignation letter. Your employers will appreciate that you took the time to do this and be much more likely to want to provide you with a positive employment reference.
Format and Content
When writing your letter, you want to be friendly and appreciative, but also professional. Use your official letterhead in order to best represent yourself, and always use correct grammar and spelling. The most graceful resignation letter format should start off by clearly stating your intention to resign and your reasons, if desired. Use your next paragraph to write down your number and email since your employers may need to get a hold of you. Keeping the letter down to no more than one page, thank your employers sincerely and send a copy of the letter to both your boss and the human resources department manager.
Figuring out how to walk the line between too stiff and too familiar can be tough, so looking at a graceful resignation letter sample may help you find the right words to say. This example from an employee who is leaving her job due to personal reasons should be helpful. This sincere yet professional letter shows how she formally communicates her plans, informing her employers of all the important details surrounding her situation.
123 Broadway Street
Columbus, OH 43266
Timothy H. DeMaury
123 Main Street
Columbus, OH 43266
May 1, 2014
Dear Mr. DeMaury,
I am writing this letter to let you know that I will be resigning from my position of assistant manager at Smith Communications. My resignation is due to personal reasons. My last day of work will be May 15, 2014, so I ask that you please accept this letter as my official two weeks’ notice of resignation. I truly hope that no inconveniences to Smith Communications result from my resignation and will put forth all effort to keep that from happening.
If there is anything at all that I can do to help make this a smooth transition for all parties involved, including helping to train a replacement to take over my duties, please do not hesitate to contact me. My telephone number is (555)555-5555 and my email address is [email] I look forward to discussing this with you further.
I am sorry to leave behind all of my coworkers and the great work environment at Smith Communications. I am grateful for all of the wonderful experience I have earned during my time there and feel confident that it will serve me well in all of my future endeavors. I wish you and Smith Communications every success and hope that one day our paths may cross again. I appreciate your understanding in this matter.
April D. Brewer