As a manager, you are usually the one responsible for hiring and firing people, or accepting their resignation letters. However, when you are the one who must hand in your resignation for some reason, you as well should write a formal employer resignation letter. This demonstrates your professionalism and allows for an appropriate expression of sentiment. Here is a guide to writing your own formal letter.
Format and Content
Managers are held to an even higher standard than most other workers, so your letter needs to be appropriately professional. One good strategy is to keep your letter short and factual; no more than a few paragraphs. You should be clear about your last day of work in order to avoid any mixups. If there is any unfinished business that needs to be discussed, briefly mention this as well as your telephone number and email address. Finally, say a few words about how much the job and your coworkers have meant to you over the years and kindly express your well wishes. Depending on the situation, you may want to send copies of the letter to your employees as well rather than just your supervisor.
You are probably not used to be the one writing resignation letters, so you may just need a good example to give you a push in the right direction. This employer resignation letter sample comes from a company manager who is stepping down from her position. She writes this formal letter to inform the rest of the company of her intentions and remembers to express her sincere appreciation and best wishes.
123 Broadway Street
Columbus, OH 43266
123 Main Street
Columbus, OH 43266
October 1, 2014
Dear Mr. Shimizu,
I am writing this letter to inform you of my resignation from my position as manager of Smith Communications, due to person reasons. My last day of work will be October 15, 2014, so please accept this letter as my official two weeks’ notice of resignation from Smith Communications. I greatly appreciate your cooperation in this matter.
I truly regret any inconvenience that may be caused to Smith Communications by my resignation. I hope to do everything in my power during my last two weeks in the office to reduce stress on all parties involved, including training my assistant manager to take over my responsibilities. I feel confident that Ms. Miller will do an exceptional job with the responsibilities of managing Smith Communications. If you wish to discuss this with me further, please contact me at your convenience via phone at (555)555-5555 or via email at [email] I hope I can look forward to hearing from you.
Although I regret leaving the great staff and work environment at Smith Communications, I believe I have made the best decision possible at this time. I will always be grateful for all of the great experience I have earned by working at Smith Communications and feel confident that it will serve me well in all of my future endeavors. I of course wish everyone at Smith Communications every success and hope that we may keep in touch. Thank you for your understanding.
Susan J. McNeil