If the priorities in your life have made it difficult for you to keep up with the responsibilities of holding a club membership, you have probably put a lot of thought into resigning from being a member. If this is the decision you have made, be sure to observe proper etiquette and send in a formal club resignation letter. This is a good way to inform the club leader or officers of your intentions in a polite and professional manner. Here is a helpful guide to writing your letter as officially yet graciously as possible.
Format and Content
A club may not be an overly formal affair, yet it is still wise to resign with dignity. A good club resignation letter format follows these key strategies: start with a nice greeting, giving your intent to resign, with your reasons for doing so, if desired. The club members may be your friends or wish to keep in contact with you on a social level, so do not forget to include your up-to-date contact details. It is nice and professional to wrap up the letter by expressing your appreciation. This content should take up about three paragraphs. Use your discretion to send a copy to the leader, officers or members of your club depending on the situation.
Here is a club resignation letter sample from a member of a community club. His other priorities in life have made it difficult to maintain his club responsibilities, so he writes this formal letter to inform the club that he will be stepping down from his role. You can learn how to best write your own letter by following his businesslike and sincere example.
123 Broadway Street
Columbus, OH 43266
Kenneth D. Young
ABC Community Club
132 Main Street
Columbus, OH 43266
November 1, 2014
Dear Mr. Young,
I regret to inform you that I am resigning from my membership with ABC Community Club. Although I have enjoyed the membership, there are many other priorities in my life at this time and I have made the decision to step down from a few in order to enjoy life more fully. I hereby relinquish all rights, responsibilities and privileges as an ABC Community Club Member, effective immediately. I appreciate your cooperation and understanding in this matter.
I hope that my resignation does not in any way cause inconvenience and would like to apologize in advance if this is the case. If you have any questions or comments regarding my resignation, please feel free to contact me at (555)555-5555 or [email] and I will return messages as quickly as possible.
I have enjoyed participating in the ABC Community Club duties and functions throughout the duration of my membership and will miss doing so. I wish the club continued success and hope that the members and I may enjoy keeping in touch in the future. Thank you for your patience and understanding at this time.
James R. Whibley