Serving in an academic institute is a valuable and honorable job. However, due to work conditions, health or other reasons, you may have found yourself needing to hand in your resignation and move on. If this sounds like your situation, one of the first things you will want to do is to write a formal academic resignation letter to your employers. This will demonstrate that you hold good will toward the institute and wish to exit gracefully without burning any bridges. Here is a guide to writing your letter in a sincere and professional manner.
Format and Content
A job in academics is a dignified position, so keep this in mind as you compose your letter with formal language. In an official academic resignation letter format, there should first be a statement of your intent to resign, accompanied with the exact date it will come into effect. Your employer may wish to follow up with you at some point, so be sure to provide current contact information for him or her. Both your direct supervisor and the company’s human resources department manager ought to receive copies of your finished letter, signed and dated in a businesslike manner.
If you are trying to find the right words to help you gracefully resign from your academic job, looking at an example letter may be able to give you some idea of where to start. Here is a good academic resignation letter sample from a teacher and researcher at an academic institute. He writes with sincerity, but with a businesslike manner as befitting a professional. His letter gives the date of resignation, his contact details and an appropriate expression of gratitude.
123 Broadway Street
Columbus, OH 43266
Anne G. Reaves
ABC Academic Institute
123 Main Street
Columbus, OH 43266
July 1, 2014
Dear Ms. Reaves,
I am writing this letter to inform you of my resignation from my position at ABC Academic Institute. I have recently been offered another position at an institute several hours away. I have decided to relocate near the institute and accept their offer. As the offer is time sensitive, I will be resigning from ABC Academic Institute on July 15, 2014. Please accept this letter as my official two weeks’ notice of resignation. Thank you for your understanding.
I truly hope that no inconvenience to ABC Academic Institute results from my resignation. If there is anything that I can do, such as transferring responsibilities appropriately or selecting a replacement, I would be more than happy to oblige during my remaining two weeks at the institute. Please contact me at (555)555-5555 or [email] if you wish to discuss this with me further. I hope I can look forward to hearing from you soon.
Although I look forward to what the future holds, I will always be grateful to ABC Academic Institute for the priceless experience in both my field and life. I regret leaving the great faculty and work environment and hope that our paths might cross again one day. I would like to take this opportunity to with ABC Academic Institute the very best in all things. Thank you for your cooperation and understanding in this matter.
James K. Sutherland