As a parent, you may occasionally need to pull your child out of school due to sickness, family emergency, or some other important situation. In such cases, the first expected course of action is to write a formal school leave letter to the principal, excusing your child from school until a certain date. This can ensure that your child does not fall behind or get unfairly suspended for absence, as well as maintain goodwill between parents and school authorities thanks to good communication.
Format and Content
A typical business letter style with your letterhead or just your address, the recipient’s address and the date makes a good school leave letter format. Be sure to give a summary of the situation including why your child must be absent from school. Remember to clearly state the date your child will be absent from school as well as the date he or she can be expected to return. You should use a formal and concise writing style, paying attention to proper grammar.
Here is a school leave letter sample to guide you in excusing your own child from school. It is written by a parent who must take care of his wife while she is hospitalized, temporarily leaving their son with nobody else to take care of him and see him off to school. He gives a summary of the situation in a professional manner and gives the dates of his son’s expected absence, assuring that every effort will be made to catch up on his homework and assignments when possible.
694 Bluebird Lane
Columbus, OH 43266
April 1, 2014
Ms. Marcia Fields
Principal, ABC Elementary School
366 Red Rock Road
Columbus, OH 43266
Dear Ms. Fields,
I am writing this letter to request that you excuse my son, Jason Daniels, from school effective immediately until next Monday, April 8, 2014. There has been an emergency in the family involving my wife’s hospitalization for appendicitis. Her surgery is already underway and, barring any complications, we expect her to spend the rest of the week recovering from the procedure and undergoing follow-up testing. With Jason and I spending all of our time at the hospital with her, there is currently nobody else to take care of him and see him off to school until my wife’s mother arrives to help us next week.
We have already contacted his teacher to arrange to pick up his homework and assignments for him to complete at home and will be making every effort to ensure that he does not fall behind in his classes due to this absence. We appreciate your assistance in this matter.
If you have any questions or concerns, please do not hesitate to leave me a telephone message at (632)511-5791 or an email at [email] and I will do my best to respond in a timely manner. We thank you for your consideration as Jason needs this time away from school to spend with his sick mother and be supervised by myself.
Jacob D. Daniels