Sample Acceptance Job Letter

Posted in Job Letters

When you have received a job offer and choose to accept it, you may wish to draft an acceptance job letter to provide official confirmation that you will be taking the position. This should not be done in place of a verbal confirmation, but it can serve to provide an official record of your acceptance as well as your start date, salary, and other important details.

Format and Content
The acceptance job letter format should be used to confirm the basic facts about your new job. This includes the employer name, your official position title, and your salary and medical benefits if you wish to confirm them. You may also wish to include your supervisor’s name to make sure that you know who you will be answering to. Be sure to include your contact information so your employer can reach out to you should there be any need for clarification or further questions. If anything in your letter is incorrect, your employer will clear up those details before you begin your job. You should keep the tone upbeat, and you should make the letter as a whole brief and to the point.

Sample
The job acceptance letter sample presented below is from an employee who is in the process of joining a medical office as a transcriptionist. Note that this letter confirms all the essential details of the job and emphasizes how excited the individual is to be joining the team, which gets things off on the right foot with the new employer.

Jane Smith
111 Main Street
New York, NY 10453
August 14, 2013
To:
David Gray
Human Resources Manager
First Family Practice
123 ABC Avenue
New York, NY 10453
Dear Mr. Gray,
I am very happy to accept your offer to join the First Family Practice team as your new transcriptionist. I understand that my supervisor in this new position will be Mary Brown. I am very excited about this opportunity, and I feel quite privileged to be your choice to fill this position.
My official start date in this new position will be September 1, 2013. As previously discussed, my annual salary will begin at $38,000 per year, and I will begin receiving medical and dental benefits after the first 60 days of my employment.
Thank you very much for all your help in making the interviewing and hiring process as seamless as possible. This is an exciting new opportunity, and I feel that my skills and personality will mesh perfectly with those of your current team. I will be giving my all to the First Family Practice team in this new position.
If you have any questions between now and the date that I begin in this position, please do not hesitate to contact me. I can be reached by telephone at (123) 456-7890 or via email at [email] I will be happy to answer any questions you may have.
Thank you once again for making me a part of your team!
Sincerely,
Jane Smith
Jane Smith
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