When corresponding with a student to notify him or her of the college acceptance, it is very important to know how to write a proper and professional university acceptance letter. This is a great way to show the student that he or she has made a good choice and can expect a proper level of formality in communicative procedure. Here is a quick, helpful guide to writing the letter in as businesslike yet cordial a manner as possible.
Format and Content
Since this is a very formal letter on behalf of your prestigious university, you will of course want to write on an official letterhead with proper spelling and grammar. A good university acceptance letter format will include approximately three paragraphs. Begin by congratulating the student on his or her acceptance. Give all necessary details for enrollment, as well as your contact information in case there are any questions or problems. Close with an appropriate expression of thanks for the student’s application and sign and date the letter correctly as will be shown below in an example.
If you are not sure just what words to say in your letter, you may find it very helpful to look at an example. Here is a formal university acceptance letter sample to a student whose application has just been accepted. It congratulates the student in a sincere yet professional manner and informs her on what steps she should take next in order to be enrolled.
123 Main Street
Columbus, OH 43266
Katherine A. Burkhard
123 Broadway Street
Columbus, OH 43266
August 1, 2014
Dear Ms. Burkhard,
On behalf of everyone at ABC University, I am pleased to congratulate you on our acceptance of your application. We were very impressed by your academic history and achievements and feel that you would make an excellent addition to the ABC University alumni. As you know, ABC University is the oldest college in the area and we are known for accepting only the best students. After careful review of your application, we are delighted to say that we believe you meet our criteria for acceptance.
Please find all the necessary enrollment forms enclosed with this letter. We appreciate your filling them out and returning them to us by August 15, 2014, in order to ensure your enrollment at ABC University and facilitate the acceptance process for our fall program. If you have any questions or problems, please feel free to contact us at (555)555-5555 or [email] We look forward to hearing from you.
We encourage your prompt attention to the enrollment forms in order to ensure your place in ABC University’s fall program. We are very pleased to accept you into ABC University and hope that you find it a fulfilling and helpful experience that gets you on the road to achieving your dreams. We wish you all the best and thank you for choosing ABC University.
Emilia D. Granger