Working in the admissions department of the prestigious Stanford University, you may often be responsible for correspondence with students. One of the most important parts of the job is notifying students whose applications have been accepted by the school. This is a life changing letter that must properly represent Stanford University, so you should know how to write it formally and professionally. Here is a quick guide to writing a Stanford acceptance letter in an official yet cordial way.
Format and Content
Since this is an official letter from the university, be sure to write it on the letterhead with proper grammar and spelling. A good Stanford acceptance letter format should contain approximately three paragraphs, which should include all necessary details for enrollment. Congratulate the student on their accomplishment, give contact information where questions can be directed if necessary, and remind him or her of why their application was accepted. You can also thank the student for choosing Stanford. Sign and date the letter in the proper areas, as will be shown below in an example.
If you need to gather some ideas for writing a great, professional letter, looking at an example should be very helpful to you. Here is an official Stanford acceptance letter sample notifying a student that his application has been successful. It congratulates him and lets him know what steps are to be taken next, and also includes contact information so that he can ask questions if he has any problems with the application process.
355 Galvez Street – Montag Hall
Stanford, CA 94305
Benjamin H. Palmer
123 Broadway Street
Columbus, OH 43266
March 25, 2014
Dear Mr. Palmer,
On behalf of everyone at Stanford University, I am pleased to offer our congratulations to you on our acceptance of your application. As you know, Stanford has a rich history of academic excellence and we review all applications with very high standards. Your deportment during our interview, great academic history and other contents of your application convinced us that you will make a wonderful addition to our program this year.
Please find all necessary forms for enrollment enclosed with this letter. We ask that you fill them out and return them to us no later than May 1, 2014 in order to facilitate your enrollment process and ensure that your spot remains open. If you have any questions or problems regarding this process, please do not hesitate to contact us at (555)555-5555 or [email] We look forward to hearing back from you.
We look forward to welcoming you to Stanford University and trust that you will live up to our expectations and reach your highest potential. We hope that you find your Stanford University experience to be everything you always dreamed it would be and propel you to achieve your future goals. Thank you for choosing Stanford University for your continuing education experience.
Bethany A. Porter