An interview acceptance letter is typically written whenever a job applicant lives some distance from the location of the interview, and is therefore required to travel in order to attend the meeting. It can sometimes be written in order for an applicant to present himself in a more positive light prior to the interviewer as well. The letter is normally sent via regular mail, but can also be sent by overnight mail or express delivery whenever time is of the essence.
Format and Content
The letter should be addressed to the person who is holding the interview. The interview acceptance letter format should contain information about the interview such as the date, time and place so that everyone involved can be sure they are on the same page concerning the meeting. It should not rehash information included in a resume or talk about an applicant’s credentials, as this could potentially be a turnoff. The letter should end by providing contact information for the reader so that he or she can contact the applicant if the interview time needs to be changed beforehand.
This interviewacceptance letter sample has been written by Michael Witherspoon, an applicant for the position of director of international studies with Christopher Columbus University. Mr. Witherspoon has been scheduled for an interview with the president of the University, Dr. John Murphy on November 14, 2013, and would like to confirm his attendance since he will be required to travel some distance in order to be there. The letter is being sent by regular mail.
994 Scholarly Drive
Knowledge, NH 43325
October 19, 2013
Dr. John Murphy
Christopher Columbus University
323 Higher Education Boulevard
Columbus, SC 33567
Dear Dr. Murphy,
I am writing to confirm my attendance at an interview with you on November 14, 2013. This interview will take place at 2 pm at your office on the campus of Christopher Columbus University, which is located at 323 Higher Education Boulevard in Columbus, SC. The purpose of the interview is to discuss my candidacy for the position of director of international studies with your institution.
I have already made arrangements to arrive in Columbus on November 13, 2013 so that I will be there in plenty of time for our interview the following day. Even so, I have allowed for some flexibility in my travel plans so that if last minute changes to our meeting are needed, I will be able to accommodate them. Please feel free to call me at 545-888-5598 if any changes are needed, and I will gladly make any possible adjustments to my schedule.
I am looking forward to our meeting on November 14 in addition to finding out more about the position you have available. In the meantime, do not hesitate to call me if you have questions about anything that is included on my curriculum vitae, or to talk more in general. Thank you for the opportunity to interview for this position.
Mr. Michael Witherspoon
Mr. Michael Witherspoon