Working in the admissions department of a college, you will probably be responsible a lot of the time for formal correspondence, especially notifying students of their acceptance. Learning how to write a formal, business like college acceptance letter will be very important both for your job and the life of the student whose dream is about to come true by receiving it. Here is a quick guide to writing the letter in an official yet gracious and cordial manner.
Format and Content
Be sure to write on the official college letterhead, paying close attention to proper grammar and spelling. There should be about three paragraphs in a proper, formal college acceptance letter format. You should open with a congratulatory statement, noting any details which facilitated the student’s acceptance. Give the important necessary details of the protocol the student must follow to be enrolled, and attach all necessary forms. Be sure to sign and date the letter properly, and include your contact details so that the student can contact you if he or she has any questions or problems.
If you need some ideas on how to write a great letter containing all the important details, looking at an example can be very helpful. Here is a formal college acceptance letter sample notifying a student of the school’s decision. It is cordial yet business like and congratulates the student on her acceptance as well as letting her know the next steps she should take for her enrollment. It also prompts a timely response from the student and thanks her for her choice of school.
123 Main Street
Columbus, OH 43266
Susan A. Gifford
123 Broadway Street
Columbus, OH 43266
August 1, 2014
Dear Ms. Gifford,
On behalf of ABC University I am pleased to congratulate you on your acceptance into our program for the fall 2014 semester. We were very impressed by your academic history and believe that you will prove that our confidence in you is not unfounded.
Enclosed with this letter, please find the necessary enrollment form for you to fill out and return by August 15, 2014. A timely response can increase your chances of finding accommodations on campus. You will be contacted upon receipt of the form by our student advisor, who will give you all further details regarding scheduling. If you have any questions regarding this letter, please feel free to contact us at the admissions office by phone at (555)555-5555 or email at [email] We look forward to hearing back from you.
We at ABC University are pleased to welcome you and feel that you will make a great addition to our student body. We wish you the very best in success in your future and hope that you will find all of your needs satisfactorily met here. Thank you for your prompt attention and for choosing ABC University.
Ian M. Oliver