Office Clerk Responsibilities and Duties

Posted in Job Responsibilities

Manage all communication between stakeholders to channelize all levels of inter-office communication.

Maintain existing filing system and assist in sorting and filing appropriate paperwork in designated files.

Prepare computerized correspondence, bills, checks, statements, receipts and other relevant documents.

Maintain inventory of office supplies and inform purchase staff regarding items for purchase and receive supplies, cabinets or bins and stock shelves.

Administer and distribute internal communications and mails effectively to appropriate personnel.

Manage mails and ensure delivery to right recipients, apply postage stamps to outgoing mails and ensure compliance to postal standards.

Prepare cargo packages for shipment with handwritten or computer generated labels fixed on them.

Perform unloading, counting, weighing or sorting of all incoming articles to cross check with invoice or requisition list.

Arrange meetings and all travel department activities and schedules of work as part of effective office management and coordinate various department activities and schedules.

Manage and maintain records pertaining to office expenses.

Maintain office copy of outgoing and incoming mails for record.

Assist to copy, collect and distribute office paperwork as and when requested.

Provide support to receptionist as per requirement and respond to phone calls.

Manage transportation of supplies or materials to various other departments appropriately using carriage.

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