Executive Secretary Responsibilities and Duties

Posted in Job Responsibilities

Direct telephone messages and fax messages to concerned person.

Direct general public to appropriate staff member.

Maintain and manage general filing system and file all correspondence.

Assist in planning and preparation of meetings, conferences and conference telephone calls.

Manage and maintain an adequate inventory of office supplies.

Provide word-processing and secretarial support to senior executives.

Develop variety of documents, charts, and graphs in final form.

Update administrator and executive on status of issues before scheduled meetings.

Prepare agenda and collect materials for meetings, speeches, and conferences.

Write minutes and maintain records of proceedings.

Plan and coordinate arrangements for professional conferences.

Review and edit documents prepared for administrator’s and executive’s signature.

Write dictation on technical and confidential matters from administrator and executive.

Coordinate and facilitate administrator’s and executive’s calendar to arrange appointments, meetings, and conferences.

Recommend actions to be taken on office expenditures such as equipment and supply needs.

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