A secretary cover letter should always be included with an application and rйsumй when applying in any industry. Each letter should be unique and written specifically for the company where the applicant is seeking a job. A cover letter is a good tool to use to demonstrate creativity and to provide a few interesting highlights not detailed in the rйsumй. Make sure your letters are neat in appearance with no misspelled words or grammatical errors and do not forget to personally sign each one. Here are some secretary cover letter samples that can be used as guides to create your own.
Example 1 – Target to Company
This secretary cover letter example is from an individual who has worked as a secretary for a software company chief operations officer for several years. The COO is retiring and his replacement already has a secretary. This applicant is seeking another secretary position with several companies in the same industry.
Dear Human Resources Director:
I am an experienced secretary having worked the last 4 years for Daniel West, the COO of XYZ Software Developers. Mr. West has recently retired, but has kindly provided me with a letter of reference which is attached along with my resume. I learned a great deal about the operation of a software development firm during my years at XYZ and I hope to find a position as a secretary at a company that does similar work.
I am proficient on the entire Microsoft Suite including all features of Word, Excel, Access and PowerPoint. I have a great deal of experience writing custom reports to Mr. West’s specifications as well as generating standard reports for customers. I have no problem working late or even on weekends, especially when faced with a tight deadline. I thrive in a fast-paced, high pressure environment.
Customer satisfaction is always a priority and I am accustomed to making sure that all calls that make it to the COO are handled promptly and professionally. I have excellent verbal and written communication skills as well as strong interpersonal, time management and multi-tasking skills. I am willing to relocate if necessary to be closer to the job should you choose to hire me to fill a secretarial position at your organization.
I hope you will consider my application and resume when you are looking for applicants who qualify for a job as a secretary. I have always admired the work done by ABC Software Solutions, particularly the latest developments of the last 2 years, and would consider it an honor to work for the company. Please feel free to contact me any time to schedule a telephone or personal interview. I can be reached on my cell phone at 555-55-5555 or via email at [email] Thank you for your consideration.
Example 2 -Unadvertised Opening
This secretary cover letter example is from an individual who has recently moved to a new city due to her husband’s job transfer. She is an experienced secretary looking for a job in her new town. She is including a rйsumй and a letter of recommendation from her former employer.
Dear Human Resources Director:
My name is Katherine Fields and I am applying for a job as a secretary with your organization. I have 3 years’ experience working as a secretary for the Advertising Director, Claire Lewis, of XYZ Industries in Milwaukee. I recently relocated to St. Paul due to my husband’s job transfer and I am looking for another secretarial job. Attached along with my application and resume is a reference letter from my former boss at XYZ. I hope to have an opportunity to work for ABC Products when you have an opening for a secretary. I am willing and able to work in any department of your company.
As a secretary in an advertising department I acquired a great deal of expertise in computer programs that are commonly used by advertising personnel. I am proficient with theAdobe Creative Suite including PhotoShop, InDesign, and Illustrator as well as QuarkXPress. I used these programs to put together client presentations as well as brochures and promotional pieces.In addition, I have been taking online classes and have begun to learn 3ds Max, Lightwave and Maya as well in order to stay on the cutting edge of my profession.
I am accustomed to taking customer phone calls and handling as many of their requests as possible. While at XYZ I learned howto discern between calls that did not need to involve the advertising director and those that needed to be brought to her attention. I was responsible for generating sales reports for all members of the advertising team and preparing graphics and charts for monthly meetings of the entire advertising staff.
I hope you will consider my attached application, resume and reference letter. I am available for a telephone or personal interview at your convenience. Please feel free to contact me on my cell phone at 555-555-5555 or via email at [email]
Example 3 – Response to Job Postings and Classifieds Ads
This secretary cover letter example is from a secretary who works for an attorney in a large law practice. A position has recently become available with one of the managing partners and she is applying for that job. She has the support of the attorney for whom she currently works.
Dear Mr. Williams:
I have served as a secretary for one of your associates, Carla Pierce, for the past 2 years and have learned a great deal about the legal services offered at Grant, Williams, Pike and Jefferson, PC. I am responding to the interoffice advertisement for a secretary for you. Ms. Pierce supports me in this endeavor and has written a letter of reference which is attached along with my resume.
Your ad calls for an individual who has an excellent telephone voice and is able to distinguish between client issues that should involve the partners and others that can be handled by staff. I have extensive experience with these types of issues and am a highly discerning person. I also have strong communication skills as called for in your ad, and I am a good time manager and multi-tasker.
I am able to work extra hours in the evening or on weekends according to the requirements that are necessary to effectively handle a client’s case. I am used to working on a team, cooperating with other employees to achieve a common goal. I understand the importance of ensuring that clients are happy with the legal services we provide, and I always go the extra mile to make sure clients receive the services they need.
I hope that you will consider my resume and reference letter when you make a decision regarding the hiring of a new secretary. Ms. Pierce is willing to speak with you about my job performance for her over the last 2 years. I am available any time at your convenience for a personal interview, and welcome the opportunity to meet with you to discuss in detail the prospect of working as your secretary. You may reach me on my cell phone at 555-555-5555 or via email at [email]