An office assistant cover letter can be sent out with multiple resumes and job applications; however it is best to adjust each cover letter for each individual job description and application. It is a good idea to educate yourself on important facts about the company where you are applying for a job. A form letter that is sent out with ever job application does not typically grab the prospective employer’s attention. Personalized letters that are more creative and show enthusiasm for a specific job tend to work better like these office assistant cover letters samples which you can use to design your own.
Example 1 – Target to Company
This office assistant cover letter example is from an individual who just graduated from high school. She plans to attend night classes and work toward a Bachelor’s Degree in Business at the local community college while working full-time during the day. She is seeking an entry level office assistant position.
Dear Human Resources Director:
My name is Beth Parks and I recently graduated from XYZ City High School in the top 10% of my class. I have a partial scholarship to XYZ Community College; however in order for me to pay my part without going in to debt it is necessary for me to work full-time during the day and attend college classes at night. I am happy to do this to stay out of debt, and I am looking for a job that relates to my major. I plan to work toward a Bachelor’s Degree in Business Administration and I am seeking a position as an office assistant at ABC Industries.
While in high school I was a member of the Beta Club and the Future Business Leaders of America Club all 4 years serving as the president of both clubs my senior year. I also played Varsity Soccer all 4 years and sang in the Concert Choir. During the summers while I was in high school I worked for a temporary service which sent me to different locations in the community to fill in as a receptionist. I answered phones, typed proposals, put together financial reports on Excel spreadsheets and made PowerPoint presentations.
Your organization is one of the most highly respected in our community in terms of producing high quality products and services, providing good jobs and taking an active part in the improvement of our community. I would consider it a tremendous privilege to work at ABC. It is a company where I would like to establish a long-term career.
I would greatly appreciate being considered for a position as an office assistant at ABC Industries. I am confident that I am organized, energetic and determined enough to handle a full-time job during the day and college classes at night. I am available to come to your office at your convenience for an interview and I can be reached on my cell phone at 555-555-5555 or via email at [email]
Example 2 -Unadvertised Opening
This office assistant cover letter example is from a person who has been out of the work force for 8 years caring for small children. Now that the children are in school she is ready to return to work full-time. She has completed continuing education classes to renew her skills.
Dear Human Resources Director:
My name is Judy Wilson and I am an experienced office assistant. I have an Associate’s Degree in Business from City College in Detroit. I worked for XYZ Holding Company in Detroit for 5 years until my first child was born. Shortly after that we moved here to Lansing. I stayed out of the work force for 8 years to care for my 3 children while they were small. Now that they are all in school I am ready to return to work.
I have been taking online classes for the past 6 months to update my skills in Microsoft Word, Access, Excel and PowerPoint and believe I am ready to return to work. I would appreciate being considered for a position as an office assistant at ABC Technologies whenever such a position becomes available.
During the 8 years that I was out of the work force I served as the treasurer at my church counting the weekly offering, making deposits and paying bills. I also designed and printed the program for each Sunday service as well as all special programs. I served as an officer of the Parent Teacher Association (PTA) at my children’s school and organized numerous successful fundraisers.
It is my desire to work at ABC Technologies because of the company’s stellar reputation here in Lansing. I would be honored to work for a company that provides such a high level of service to the community. From providing thousands of excellent jobs to volunteer efforts like the annual Red Cross Blood Drive, ABC Technologies has made a significant difference in the community.
I hope that you will consider my attached application and rйsumй when an office assistant job opens up at ABC. I am available for a personal or telephone interview anytime at your convenience. I can be reached on my cell phone at 555-555-5555 or via email at [email]
Judy K. Wilson
Example 3 – Response to Job Postings and Classifieds Ads
This office assistant cover letter example is from an individual who is relocating from the suburbs to the city and would like to find a job closer to her new home. She is an experienced office assistant and is sending out numerous resumes to offices near her new city apartment.
Dear Human Resources Director:
My name is Helen Zachary and I currently work for XYZ Corporation in Valencia as an office assistant. I have recently relocated to Los Angeles and would like to find a position as an office assistant in the city. I have always wanted to work for ABC Enterprises’ Los Angeles office, and I would greatly appreciate being considered for an office assistant position. ABC has an excellent reputation nationwide and I would be honored to be associated with such an organization.
Your ad in the L.A. Times indicates that you are looking for an office assistant who has excellent telephone skills as well as proficiency with Excel spreadsheets and pivot tables, Microsoft Word SmartArt for flow charts, Access for database maintenance and PowerPoint for presentations. I have all of these required skills as detailed in my attached rйsumй. Also attached is a reference letter from my current supervisor, Ms. Joan Edwards, who supports my desire to move to ABC. In addition, here at XYZ I organize the annual Heart Walk to benefit the American Heart Association as well as a yearly company talent show that benefits the Battered Women’s Shelter in our community.
I have an Associate’s Degree in Information Technology from Valencia Community College. Right after graduation I began working at XYZ Corporation where I have been working for the past 4 years. It has been my dream to move to L.A. and now that I have made the move I need to find work in the area. I am ready and willing to work in any department at ABC Enterprises where my skills can be beneficial and I am eager to learn as much as possible about the company and its operations.
I hope that you will review my attached resume and application. I am available for a personal or telephone interview at your convenience. I can be reached on my cell phone at 555-555-5555 or by email at [email]