When you plan on leaving a job, it’s important that you know how to write a resignation letter. While you will likely never be in tough with the employer again, it is essential that you leave on a positive note. You may need references from the employer at a future date, so you do not want to be critical in your writing; you also want show appreciation for the job and the opportunity to work with the company. Whether you are moving on to another company or do not plan to work in the immediate future, you need to understand how to write a resignation letter.
This does not need to be a long, drawn-out process. Keep your resignation letter short, brief and to the point.
How to write a resignation letter
1. Be sure of your decision. Before you writer your letter of resignation, be absolutely certain that you want to leave. Once submitted, you cannot ‘undo’ your decision. Consider if there are any conditions that you could discuss with your employer that would change your mind.
2. Type your letter. While you may consider writing your letter out by hand, it is still important that you be professional. Use a computer and format your letter so that it looks nice; you still want to present yourself as a professional, in case future employers do check with the company for references.
3. Follow proper format. Place your name, address and the date at the top left hand margin. Skip a few lines, then type out your employer’s name and address.
4. Begin typing your resignation letter. Following your salutation, which should be ‘Dear Mr., Mrs., Ms.,’ and last name, begin your letter with a summary sentence that explains you are resigning along with the effective date.
5. When to thank your employer. Unless you intend to file a claim against your employer, thank them for the opportunity to work with the company and express your gratitude for the work they provided. If you do intend to file a claim, do not make any statements in your letter regarding gratitude and thankfulness for the job, as it could backfire against you in a claim.
6. Lengthy explanations are not necessary. Keep your letter brief; it is not necessary to explain that you are taking a job that pays more, or that you could not stand coming to work every morning.
7. Sign off. All that is necessary in your signature is ‘Sincerely’, followed by your name.
You may want to make a copy of your resignation letter for the human resources department as well. Place your letter in an envelope addressed to your supervisor, then deliver it yourself or have someone else deliver it for you. Do not be surprised if your supervisor wants to discuss your decision, and remain positive and professional throughout the discussion.
These tips will help you understand how to write a resignation letter that is professional, so that you can leave on a good note and move on to future endeavors with no regrets.