Formal Business Letter Format

Posted in Career Blog
This formal business letter format gives all of the information you need to write a standard formal business letter. It is very important to write in a formal business letter format when writing to companies, or even people within your own company. Most formal business letters are written in full block format, which sees all lines start at the left.

Contact information
Your name
Address
Zip Code
Phone number
Email address
Date:

Contact Information
Recipient company name
Recipient name
Address
Zip Code
Dear (insert last name here if known, or Sir/Madam)

Paragraph 1: Introduce yourself if the reader doesn’t already know you. If you already know them, then it is thought to be polite to draw reference in a pleasant manner to the last correspondence or public meeting you shared.

Paragraph 2: State you main reason for writing the letter. You should be as succinct as possible, whilst making sure that you get across all of the information necessary.

Paragraph 3: Conclude your letter politely, asking for some sort of response if necessary, or perhaps by mentioning that you will be in touch again shortly with further news.
Sincerely
Signature
Print name

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